Accessibility
Providing barrier-free access to education for all students
Building your course with attention to accessibility first is important for designing learning experiences where all students can be successful. Accessibility is part of the approach for supporting students with multiple needs, backgrounds, and approaches to learning. Collaborating with Disability Services can help address specific student accommodations. Key accessibility course design practices include making content readable to screen readers, captioning videos, and adding alternative text and descriptions for images. For insights on accessibility, explore our latest articles on accessibility.
Accessibility helps everyone
Issues of accessibility can be approached from several different directions. Traditionally, the process of making course materials accessible was reactive, with requests being met as they were made. There are some problems with this. It puts the instructor in a position of having to respond, sometimes last-minute, to a request for accommodation. It also places a burden of advocacy on students with disabilities. Not every student with a disability will voice that disability or advocate for their needs.
Providing accessible materials benefits all learners, even those without disabilities. By providing multiple means of access, such as captions, searchable PDFs, and modifiable text size and color, course materials can be improved and broadened for the benefit of all.
How do I make my course accessible?
Review these best practices from the University of Washington鈥檚 Center for Universal Design in Education, 鈥.鈥 These tips are particularly beneficial for students who are neurodiverse (e.g., those on the autism spectrum or who have learning disabilities). Consultfor more guidance.
- Use clear, consistent layouts, navigation, and organizationschemes to present content. Keep paragraphs short and avoid flashing content.
- Use descriptive wording for hyperlink text(e.g., 鈥淒O-IT website鈥 rather than 鈥渃lick here鈥).
- Use a text-based formatandstructure headings, lists, and tablesusing style and formatting features within your Learning Management System (LMS) and content creation software, such as Microsoft Office or Google Drive; use built-in page layouts where applicable.
- Avoid creating PDF documents. Post most instructor-created content within LMS content pages (i.e., in HTML) and, if a PDF is desired, link to it only as a secondary source of the information.
- Provide concise text descriptionsof content presented within images ().
- Use large, bold, sans-serif fontson uncluttered pageswith plain backgrounds.
- Use color combinations that are high contrastand can be distinguished by those who are colorblind (). Do not use color alone to convey meaning.
- Caption videos and transcribe audio content.
- Don鈥檛 overburden students with learning to operate a large number of technology products unless they are related to the topic of the course; use asynchronous tools; make sure IT used requires the use of the keyboard alone and otherwise employs accessible design practices.
Eleven tips for pedagogy follow; many are particularly beneficial for students who are neurodiverse (e.g., those on the autism spectrum or who have learning disabilities). Consultfor more guidance.
- Recommendvideos and written materials to students where they can gain technical skillsneeded for course participation.
- Provide multiple ways for students to learn(e.g., use a combination of text, video, audio, and/or image; speak aloud all content presented on slides in synchronous presentations and then record them for later viewing).
- Provide multiple ways to communicate and collaboratethat are accessible to individuals with a variety of disabilities.
- Provide multiple ways for students to demonstrate what they have learned(e.g., different types of test items, portfolios, presentations, single-topic discussions).
- Address a wide range of language skillsas you write content (e.g., use plain English, spell out acronyms, define terms, avoid or define jargon).
- Make instructions and expectations clearfor activities, projects, discussions and readings.
- Make examples and assignments relevantto learners with a wide variety of interests and backgrounds.
- Offer outlines and other scaffolding toolsand share tips that might help students learn.
- Provide adequate opportunities to practice.
- Allow adequate time for activities, projects, and tests(e.g., give details of all project assignments at the beginning of the course).
- Provide feedback on project parts and offer corrective opportunities.
For more information, or .
Tools for Accessibility Check and Remediation
Making sure your course materials are accessible is a multi-step process but there are several tools available to you that you can employ to help you check for problem areas and some of these tools will assist you with remediation when it finds issues.
This tool is built into the Rich Content Editor, the text creation area where you enter course content. It checks for:
- Image alt text: Whether images have descriptive alternative text explaining their content.
- Color contrast: If the color difference between text and background is sufficient for readability, especially for users with visual impairments.
- Heading hierarchy: If headings are used appropriately with a logical order (H1, H2, H3, etc.)
- Table structure: Whether tables have clear headers and captions to aid navigation
- Link redundancy: If multiple links with the same URL are combined into a single link
- Text size: If text is large enough to be easily read
More information:
Canvas has an accessibility checking tool called UDOIT available in all courses. This tool scans course documents, pages, and images and gives instructors tools to improve the accessibility of their courses. It also generates alternative formats of course documents, providing flexibility that is helpful to students with and without documented disabilities.
Enabling UDOIT
The UDOIT dashboard for instructors can be enabled by going to Settings > Navigation, and adding it to the left-hand menu of the course. Even when enabled, it will always be invisible to students. Instructors can use the dashboard to review content and manage course files from a centralized location.
More information:
What Students See:
A grey box with an arrow icon is present next to documents in Canvas. Clicking on this icon allows students (and instructors) to download the material in a variety of alternative formats. Depending on the document type, available formats include: optimized PDF, HTML, audio (mp3), ePub, and plain text. Alternative formats are only as good as the document they鈥檙e created from 鈥 if the original document is not accessible the generated alternative will not be legible.
UA has a license for鈥攁 Google Drive add-on that provides accessibility checking and remediation functionality. It works in Google Docs, Sheets, and Slides, and can also be used to export accessible PDF documents.
In order to use it, it must first be enabled:
- Once installed, it can be launched from the Extensions menu in Docs, Sheets, and Slides
- In Google Docs, there鈥檚 a top menu item called 鈥淓xtensions.鈥
- Go to the 鈥淎dd-ons鈥 menu and choose 鈥淕et add-ons鈥︹
- Search for Grackle Docs
- Authenticate with your UA account
All videos must be closed-captioned with available transcripts. Automatic closed captioning is available through Kaltura () and YouTube, however, the reliability of the captions is not 100%, especially for highly technical content so editing when necessary is advised.
- How toand.
Professional captioning is available in Kaltura upon request, contact theCTL Media Team.
What are my responsibilities as an instructor?
Legal Considerations
Theandare the two most important laws governing the accessibility of educational materials. In April 2024,was published with specific provisions for specific requirements about how to ensure that web content and mobile applications are accessible to people with disabilities.
What you need to know
- There is now anApril 2026 deadline for web accessibility compliance鈥 aka. the language is transitioning from 鈥渟hould鈥 to 鈥渕ust.鈥
- Theserequirements have potential federal funding ramificationsfor institutions.
- These lawsinclude behind-the-password material, aka. instructional content in Canvascourses and employee software, like AirTable.
- It includescontracted software.
- There is anexemption for archived content.
